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YODA

Group Manager elaborated

Yoda Portal Group Manager

  • “Group Manager” is used for the module in the portal where the users are added and access is granted.
  • “groupmanager” is used for the person with special group management rights.

Group Manager window

 The Group Manager window is divided in three parts:

  • Yoda groups
  • Group properties
  • Group members

Yoda groups

Yoda groups on the left. Every member of a specific usergroup can see all the groups within his usergroup.

There are several types of groups:

  • Datamanager group(s)
  • Research group(s)
  • Intake group(s)

Groups can be added or removed here. (depending on the user-rights) Removing a group can only be done when the group is empty. When adding a group, the fields of Group properties are to be filled in.

New user groups

Extra user groups can be necessary to shield parts of the research with sensitive data or personal data from all users or to allot parts of the data to different researchers.

Depending on the settings the groupmanager is allowed to create new user groups within the applicable subcategory.

Group properties

The Group properties become visible after clicking on a specific group in Yoda groups on the left of the window.

When adding a group, the fields of Group properties are to be filled in.

When the group is in use only the description can be Updated.

Group members

Every member of a specific usergroup can see all the members of this usergroup with their access level.

Only groupmanagers can make changes.

 The groupmanager grants initial access by adding members to the user group and assigns rights/roles with the proper access:

  • member with read only access
  • regular member with write access
  • groupmanager

Changes to the roles can be made at any time.

  • A group can consist of multiple members but only one member, the group manager, is also possible.
  • There can be more than one member with groupmanager rights.
  • A person can be member of different groups, having read-only rights in one group, being the group manager of another group and a regular member of a third group, but per group a user can only have one set of rights.

Yoda groups/ System

System Privileges

In the upper left corner you will find the System privileges.

There are two types of groups:

  • priv-category-add
  • priv-group-add

priv-category-add

  • members can update categories and subcategories
  • members cannot be demoted to member with read-only access.

priv-group-add

  • members can add/delete groups (grouptypes research or intake (not datamanager)) and update subcategory name and description.
  • when adding a group, also a subcategory can be assigned and/or created and assigned.
  • members cannot be demoted to member with read-only access.

Data Manager versus groupmanager

The groupmanager

  • manages a user group: grants initial access by adding members to the user group.
  • can assign rights/roles e.g. groupmanager, researcher (read write) or viewer (read only).
  • Is, depending on the settings, allowed to create new user groups within the applicable subcategory.
  • can grant/revoke access to the Vault folder of a secured folder for the users that are member of the corresponding user-group (e.g. research-xxxx).

The Data Manager

  • manages a Yoda category: grants initial access and checks the datapackages (of all user groups within his category) before they are stored in the Vault.
  • is a user with special privileges and must be a member of the group with grouptype: datamanager.